Data Availability Policy

While the INSDC databases hold public data, there are several levels of data availability which control access to these data. These are described below.

Status name Causes Implications
Public
Data are submitted with no request for
confidential hold prior to publication
or have reached an owner-agreed public
release date.
Data are fully available.
Confidential
Data owner requires and indicates that
confidentiality is required until a
release date or publication in the
literature, whichever comes earlier.
Data are not available publicly through
any means. A release date is
recorded for the data, which are
subsequently and automatically released
as Public on reaching this date
or when cited online or in a
publication prior to this date. In
the event that a release date must be
extended, data owners are required to
follow the submission database’s
guidelines on how to extend the release
of their data. Alternatively, please
contact ENA at least ten working
days before the currently recorded
release date.
Permanently Suppressed
Data are found to be incorrect with no
immediate opportunity on the part of
part of the owner to be updated.
Possible causes include:

• incorrect annotation
• incorrect source metadata
• incorrect sequence
• poor quality sequence
• incorrect or misidentified source
organism
• sample mix-up
• sequence misassembly
• sequence contamination
• unallowed submission type
• erroneous submission
Data are removed where possible from
direct search tools (such as text and
sequence similarity search) but remain
available by accession number.
Permanently Suppressed data is not
expected to be re-released.
Temporarily Suppressed
Data owners realize after sequences
have been released that they failed to
request a confidential status, either
at the the time of submission, or
within the period between completion
of submission processing and the date
on which the submission is normally
made available to the public (this time
period can vary among the INSDC
members).
Data are removed where possible from
direct search tools (such as text and
sequence similarity search) but remain
available by accession number.
Data will be re-released when published
or after a certain date.
Replaced

.

Data owners generate new data under
new accession identifiers that
directly replace existing data; if
possible, updates should be made to the
existing accession instead of creating
a new record with a new accession.




Data are removed where possible from
direct search tools (such as text and
sequence similarity search) but remain
available by accession number. Where
possible, look-up by original accession
identifiers leads to a re-direct to new
records available under the new
accession identifiers. In some cases,
the original accession is added to the
new record as a secondary accession.
Withdrawn
(1) The submitter has requested a
Private status or an extension to
an existing release date, but the ENA,
or their submissions collaborator, has
failed to apply the appropriate
release date correctly.

(2) Data are found to have been
submitted to the databases without the
permission of the rightful owner; this
is expected to be extremely rare and
requires formal institutional contact
with the aggrieved institution.

(3) Human sequence data that was not
consented for unrestricted-access.

(4) Serious events such as malfeasance
or outright fraud
Data are not directly available
publicly from INSDC partners through
any means. However, because the data
will have been distributed previously
as Public, the INSDC partners cannot
exercise any control on the resultant
use of the data by third parties.